REPORTS TO
Vice President and Assistant General Counsel, Corporate Law Department
ABOUT OUR CLIENT
Our Client is a leading global specialty insurance organization with a long-standing history of growth, profitability, and innovation. Operating across the United States, Europe, the United Kingdom, and other international markets, Our Client provides specialized insurance solutions that help businesses and individuals confidently navigate risk. The organization is recognized for its collaborative culture, entrepreneurial mindset, and commitment to excellence.
ABOUT THE ROLE
Our Client is seeking an experienced Lead Corporate Governance Paralegal to serve as a key member of the Corporate Law Department. This position is ideal for a highly organized, detail-oriented governance professional who thrives in an environment requiring ownership, accountability, and independent execution.
The successful candidate will oversee corporate governance activities, legal entity management, subsidiary compliance, and corporate recordkeeping for a complex domestic and international entity structure. This individual will play a critical role in ensuring legal entities remain compliant, governance documentation remains accurate and current, and reporting obligations are fulfilled on time.
This is a highly autonomous position requiring a professional who can independently manage recurring governance cycles, maintain robust tracking systems, and proactively drive responsibilities to completion with minimal supervision.
RESPONSIBILITIES
Manage corporate governance and corporate secretarial activities in accordance with statutory and regulatory requirements
Serve as a primary resource for corporate governance, legal entity management, and subsidiary compliance matters
Prepare and maintain board meeting materials, board minutes, written consents, shareholder consents, and related governance documentation for the holding company and subsidiaries
Independently prepare resolutions, approvals, and governance documentation supporting subsidiary activities
Prepare and file entity formations, mergers, dissolutions, acquisitions, registrations, qualifications, withdrawals, terminations, annual reports, assumed names, agent changes, and registered and principal address changes
Handle compliance filings and governance requirements across multiple jurisdictions
Maintain corporate records, organizational charts, governance databases, and minute books for all company entities
Ensure all legal entities remain in good standing and that governance records are accurate, complete, and current
Respond to requests for corporate documents and governance-related information from internal stakeholders
Support quarterly and annual reporting requirements for the parent organization, including legal review of subsidiary information
Collaborate with international corporate secretarial teams regarding governance matters affecting foreign subsidiaries
Provide periodic reporting related to directors and officers across company entities
Manage relationships with registered agent service providers supporting company subsidiaries
Maintain entity management systems and governance databases containing information related to subsidiaries, officers, directors, and share ownership
Develop and maintain detailed tracking systems, governance calendars, and reporting schedules to ensure timely completion of recurring obligations
Identify opportunities to improve governance processes, documentation practices, and operational efficiencies
Communicate activities, progress, and observations with management and key stakeholders
Meet commitments and deadlines while maintaining exceptional attention to detail and accuracy
Comply with all corporate policies, procedures, and internal controls
Report any control deficiencies or compliance concerns to management
Work independently while demonstrating strong ownership, accountability, and initiative
REQUIRED QUALIFICATIONS
Bachelor's degree in a related field or equivalent combination of education and experience
Paralegal degree, associate's degree, certification, or equivalent paralegal qualification combined with relevant professional experience
Minimum of 6 years of corporate governance, legal entity management, corporate records management, or corporate paralegal experience
Experience supporting large corporate organizations, complex entity structures, or major law firms
Experience preparing and filing Secretary of State filings, annual reports, qualifications, registrations, dissolutions, and related compliance documentation
Experience supporting mergers, acquisitions, restructurings, or other corporate transactions
Advanced knowledge of corporate governance principles, procedures, and best practices
Experience maintaining minute books, corporate records, and governance documentation
Experience using entity management platforms such as hCue, Entity Pro, or similar governance systems
Advanced proficiency with Microsoft Office applications including Excel and PowerPoint
Demonstrated ability to manage large volumes of information with exceptional accuracy and organization
Ability to independently manage recurring annual governance and compliance cycles
Strong written and verbal communication skills
Ability to prioritize multiple deadlines and deliver high-quality work with minimal supervision
Demonstrated ownership mindset and accountability for outcomes
PREFERRED QUALIFICATIONS
Significant BigLaw experience
Experience supporting domestic and international subsidiaries within a complex corporate environment
Experience within the insurance industry or other highly regulated industries
Experience improving governance processes, compliance workflows, and operational efficiencies
Experience partnering with executive leadership, directors, and board members
IDEAL CANDIDATE PROFILE
Self-starter who requires minimal training and quickly assumes ownership of responsibilities
Highly organized professional who enjoys creating structure, tracking obligations, and ensuring deadlines are consistently met
Detail-oriented individual with a strong commitment to accuracy, compliance, and quality
Comfortable managing repetitive annual governance processes while maintaining consistency and precision
Proactive problem solver who identifies opportunities for improvement and follows through on implementation
Professional who thrives in an environment requiring accountability, independence, and sound judgment
