HR / Payroll - Accounting

Houston, TX

Employment Type: Direct Category: HR Job Number: 18060 Work Model: #LI-Onsite Internal Reference: #LI-MG1

Job Description

Our West area construction firm client is seeking to add to their payroll team. The position will be responsible for assisting the HR Manager with daily HR processes, including accurately preparing and processing weekly payroll and maintaining time records.  Processing of invoices to customers, monitoring incoming payments, and securing revenue by verifying and posting receipts. 

Essential Functions and Responsibilities:

HR/Payroll
  • Maintains the integrity and confidentiality of HR files and records
  • Performs periodic audits of HR files and records to ensure all required documents are collected and filed appropriately
  • Provide support to the HR department
  • Collect and verify timekeeping information for all non-exempt employees
  • Calculate pay according to hours worked incorporating prevailing wage, weighted average, and overtime
  • Ensure proper processing of payroll deductions for taxes, benefits, child support, and other deductions
  • Reconciles payroll to the general ledger
  • Initiate payments timely by preparing direct deposits through a bank payment system and preparing and administering checks as needed
  • Issues, or reissues, direct deposits timely due to payroll errors
  • Proofs payroll reports for clerical accuracy
  • Maintains current knowledge of applicable state and federal wage and hour laws
  • Prepare and submit reports with payroll information to HR/Payroll Manager for approval
  • Assist in relieving the front desk with answering phones and other clerical duties as assigned

Accounting
  • Process accounts and incoming payments in compliance with financial policies and procedures
  • Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data
  • Prepare bills, invoices, and bank deposits
  • Work with Project Managers to generate progress billings with appropriate supporting documentation
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
  • Addresses and corrects any discrepancies in accounts and billings
  • Facilitate collections due by sending bill reminders and contacting clients
  • Issues statements and invoices and maintain records
  • Reviews all invoices and subcontractor pay applications for appropriate documentation and approval prior to payment (Lien Releases, Insurance, and Signed Contracts)
  • Performs various journal entries, account reconciliations, and provides general ledger support
  • Assist Assistant Controller with analysis of data, reports, and any other duties assigned
  •  
  • Warranty 
  • Entering warranties as emailed by owner if they do not submit through Corrigo
  • Setting up and maintaining projects, owners, and subcontractors on warranty web site
  • Calling, emailing, coordinating subcontractors along with owner representatives and personnel to resolve warranty issues
  • Issue Change Orders related to Warranty or warranty & later cost, confirm all requirements insurance verifications and endorsements are provided and that accounting pays the subcontractor for work provided

Educations and Experience:
  • High School diploma or equivalent required
  • Payroll processing experience required
  • Associates degree from a two-year college, or technical school a plus
  • BS/BA in accounting/business administration a plus
  • 5yrs+ working experience in AR a plus.
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