Front Desk Receptionist

Houston, TX

Employment Type: Contract Category: Administrative Job Number: 18812 Work Model: #LI-Onsite Internal Reference: #LI-CS1

Job Description

Our SW Houston oil and gas client is seeking a friendly and organized Receptionist to manage their front desk and perform a variety of administrative tasks. The ideal candidate will be the first point of contact for clients and visitors, creating a welcoming environment.

PRIMARY DUTIES AND RESPONSIBILITIES
  • Answer telephones, greet visitors and receive deliveries
  • Inform management of upcoming visitors, escort them from the lobby as needed, have them sign in
  • Pick up, sort and distribute mail to employees
  • Drop off mail and Fed Ex packages in mail room
  • Pick up packages in freight elevator area, unpack and put away
  • Assist employees with sending certified mailings and Federal Express packages
  • Assist with meetings and training sessions; order, set up and clean up lunches as needed, print materials, set up conference calls and assist with video conferences for employees and guests
  • Assist with miscellaneous projects, as needed (filing, copying, scanning, binding, etc.)
  • Inventory, maintain order and stock kitchen, copy/coffee area, supply room, reception area and board room kitchen
  • Inventory, order supplies and request service for all copiers and printers
  • Maintain and load funds on postage machines:
  • Submit all service requests with building management through Angus system
  • Access badges – Requesting badges from IT and building security badges with Building Security, for all employees and vendors/consultants
  • Assist accounting - filing confirmations, scanning emails, and assisting with mail-outs
  • Assist Regulatory - certified mailings
  • Setting up desks for new employees

REQUIREMENTS
  • Proven experience as a receptionist or in a similar role
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong verbal and written communication skills
  • Excellent organizational and multitasking abilities
  • Customer-focused with a positive attitude
  • Ability to work independently and as part of a team
  • Able to lift up to 20 lbs.
  • Preferred oil and gas experience
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Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!