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Our SW Houston oil and gas client is seeking a friendly and organized Receptionist to manage their front desk and perform a variety of administrative tasks. The ideal candidate will be the first point of contact for clients and visitors, creating a welcoming environment.
PRIMARY DUTIES AND RESPONSIBILITIES
Answer telephones, greet visitors and receive deliveries
Inform management of upcoming visitors, escort them from the lobby as needed, have them sign in
Pick up, sort and distribute mail to employees
Drop off mail and Fed Ex packages in mail room
Pick up packages in freight elevator area, unpack and put away
Assist employees with sending certified mailings and Federal Express packages
Assist with meetings and training sessions; order, set up and clean up lunches as needed, print materials, set up conference calls and assist with video conferences for employees and guests
Assist with miscellaneous projects, as needed (filing, copying, scanning, binding, etc.)
Inventory, maintain order and stock kitchen, copy/coffee area, supply room, reception area and board room kitchen
Inventory, order supplies and request service for all copiers and printers
Maintain and load funds on postage machines:
Submit all service requests with building management through Angus system
Access badges – Requesting badges from IT and building security badges with Building Security, for all employees and vendors/consultants
Assist accounting - filing confirmations, scanning emails, and assisting with mail-outs
Assist Regulatory - certified mailings
Setting up desks for new employees
REQUIREMENTS
Proven experience as a receptionist or in a similar role
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Strong verbal and written communication skills
Excellent organizational and multitasking abilities
Customer-focused with a positive attitude
Ability to work independently and as part of a team
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