Executive Assistant

Houston, TX

Employment Type: Direct Category: Administrative Job Number: 18390 Work Model: #LI-Onsite Internal Reference: #LI-MG1

Job Description

Our dynamic and rapidly growing central Houston oil and gas client is seeking a highly skilled and organized Executive Assistant to provide support to their executive team. The successful candidate will be a proactive and detail-oriented professional with exceptional organizational and communication skills.

Responsibilities

Expense Management:
  • Accurately prepare and manage expense reports for executives, ensuring compliance with company policies.
  • Track and reconcile expenses, collaborating with accounting to maintain financial records.
Collaboration:
  • Work closely with other executive assistants to facilitate seamless communication and coordination across departments.
  • Foster a team-oriented environment by sharing best practices and providing support as needed.
Travel Coordination:
  • Arrange and coordinate domestic travel for executives, including flight bookings, hotel accommodations, and ground transportation.
  • Manage travel itineraries, ensuring efficiency and addressing any changes or issues that may arise.
Gatekeeping:
  • Act as a gatekeeper, managing and prioritizing incoming communications and requests for the executives.
  • Screen calls, emails, and visitors, maintaining confidentiality and professionalism at all times.
Calendar Management:
  • Maintain and organize executives' calendars, scheduling meetings, appointments, and conference calls.
  • Anticipate and proactively address scheduling conflicts, ensuring optimal use of executives' time.
Documentation and Correspondence:
  • Prepare, edit, and proofread various documents, presentations, and correspondence for executives.
  • Maintain organized electronic and physical filing systems.
Qualifications:
  • Proven experience as an Executive Assistant or in a similar role, preferably within the oil and gas industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
  • Strong organizational and multitasking skills, with a keen attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proactive and resourceful problem solver.
Education and Experience:
  • Bachelor's degree in Business Administration or a related field is preferred.
  • Minimum of 3-5 years of executive support experience.
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