ABOUT OUR CLIENT
Our Client is a commercial real estate organization known for its dynamic leadership and fast-paced, high-performance environment. The company values precision, discretion, and operational excellence, and supports senior leadership with trusted professionals who thrive behind the scenes.
ABOUT THE ROLE
The Executive Personal Assistant will provide high-level administrative and personal support to the CEO, ensuring seamless day-to-day operations across both professional and personal responsibilities. This role is ideal for a highly organized, proactive professional who anticipates needs, exercises sound judgment, and handles sensitive matters with absolute discretion.
RESPONSIBILITIES
Provide comprehensive personal and executive administrative support to the CEO
Manage billing, personal finances, and expense tracking for the CEO and family members
Oversee payment schedules and coordination for household staff
Coordinate meetings, appointments, complex travel arrangements, and conference calls
Prepare agendas, briefing materials, and follow-up action items for meetings
Take meeting minutes and ensure timely follow-through on deliverables
Liaise with internal and external stakeholders including clients, vendors, and board members
Screen, prioritize, and respond to incoming calls and emails on behalf of the CEO
Draft, edit, and proofread correspondence, reports, and presentations
Maintain highly organized electronic and paper filing systems
Monitor daily AMEX activity for the CEO and staff, ensuring proper limits, payments, and receipt collection
Prepare monthly reconciliation reports for both company and personal expenses
Coordinate with the Office Manager to manage office supplies and vendor relationships
Ensure the CEO’s office environment remains organized, efficient, and fully functional
QUALIFICATIONS
Bachelor’s degree in Business Administration, Communications, or a related field preferred
Minimum of five years of experience in an executive assistant or similar senior administrative role
Experience managing complex schedules, logistics, and competing priorities
Strong organizational and time management skills with exceptional attention to detail
Excellent written and verbal communication skills
High level of discretion, professionalism, and confidentiality
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Ability to multitask, prioritize effectively, and work independently with minimal supervision
Strong interpersonal skills and a polished professional demeanor
PREFERRED QUALIFICATIONS
Additional training or experience as an Accounting Assistant or Administrative Assistant
Prior experience supporting a C-level executive in a fast-paced environment
