ABOUT OUR CLIENT
Our Client is a respected leader in the industrial services sector, known for its commitment to quality, reliability, and teamwork. Their collaborative office environment supports employees in delivering exceptional service and operational excellence to a diverse customer base.
ABOUT THE ROLE
The Administrative Accounting Assistant plays a key role in supporting daily operations across accounting, sales, and service functions. This position ensures accurate financial processing, smooth communication between departments, and consistent attention to detail in every task. The ideal candidate will be highly organized, dependable, and experienced in accounts receivable within a fast-paced, team-oriented environment.
RESPONSIBILITIES
Perform high-volume data entry with accuracy and efficiency
Assist with accounts receivable processes, including billing, collections, and cash receipts
Monitor daily productivity reports and ensure timely updates
Track, order, and maintain inventory parts to ensure accuracy and availability
Follow up on parts orders to confirm timely delivery
Process sales invoices and reconcile service orders
Prepare completed service tickets daily and ensure proper documentation flow
Prepare monthly expense reports and maintain accurate records
Update and maintain client contact information in the company database
Order and track office supplies as needed
Answer phones and provide courteous, professional customer service
Use Sage and Vizio software for processing and reporting
Perform additional administrative duties as assigned
QUALIFICATIONS
High school diploma or GED required; 1–3 years of related administrative or accounting experience preferred
Strong accounts receivable experience preferred
Proficiency with Microsoft Excel, Outlook, and Word
Ability to adapt quickly and learn new processes and systems
Excellent communication skills, both written and verbal
High attention to detail and strong organizational skills
Dependable, punctual, and able to work both independently and as part of a team
Mechanical knowledge or experience in an industrial setting is a plus
PREFERRED QUALIFICATIONS
Experience using Sage or similar accounting software
Previous experience in a fast-paced industrial or service-oriented office environment
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