ABOUT OUR CLIENT
Our Client is a long-standing leader in the hospitality industry, known for delivering exceptional dining experiences built on quality, service, and a strong sense of family. With more than 100 restaurant locations nationwide, the organization continues to grow while staying true to its roots of providing outstanding food and warm, memorable service.
ABOUT THE ROLE
The Accounts Payable and Accounting Coordinator supports critical AP functions while managing essential components of franchise financial reporting. This role partners closely with the AP Manager, Accounting, and AR teams to ensure timely, accurate, and compliant processing across vendor maintenance, expense reimbursement, royalty billing, and delivery reconciliation activities.
RESPONSIBILITIES
Assist the AP Manager with full vendor setup and maintenance including verification of tax forms banking information and compliance documentation
Review and process Concur expense reports ensuring accuracy proper coding and policy compliance
Upload AP processing templates including invoice upload files recurring batch uploads or other system-based templates
Provide backup support for invoice entry statement reconciliation payment runs and AP email inbox management
Monitor and follow up on outstanding approvals discrepancies or missing documentation
Maintain organized digital files and ensure compliance with internal controls and audit requirements
Compile and validate weekly franchise sales reporting from franchisees
Prepare and issue franchise royalty invoices in accordance with franchise agreements and deadlines
Research and resolve discrepancies between franchisee sales reports POS sales and supporting documentation
Maintain royalty tracking schedules and support franchise audit requests
Gather and reconcile reports from third-party delivery providers such as DoorDash Uber Eats and Grubhub
Identify chargebacks fees and sales variances and collaborate with Operations and Accounting to resolve issues
Prepare period-end summary reports and journal entries related to delivery activity
Track outstanding disputes and ensure proper resolution and follow-up
QUALIFICATIONS
5+ years of experience in Accounts Payable accounting operations or a similar role
Working knowledge of AP processes vendor documentation and expense reimbursement workflows
Strong Excel skills including the use of formulas such as XLOOKUP VLOOKUP SUM LEFT RIGHT MID pivot tables and data validation
High level of accuracy organization and the ability to manage multiple deadlines
Strong analytical and reconciliation skills
Excellent communication and customer service skills when working with vendors franchisees and internal teams
Experience with ERP or AP automation tools and template uploads
Preferred experience with Concur or similar expense management platforms
Preferred exposure to franchise accounting or royalty billing
Preferred experience with third-party delivery providers and reconciliation processes
PREFERRED QUALIFICATIONS
Preferred experience with Concur or similar expense management platforms
Preferred exposure to franchise accounting or royalty billing
Preferred experience working with third-party delivery providers and reconciliation processes
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