ABOUT OUR CLIENT
Our Client, a well-established company in the hospitality industry, is expanding their Accounts Payable department and seeking experienced Accounts Payable Specialists to join their team. This role offers the opportunity to contribute to a growing organization while ensuring accurate and efficient processing of financial transactions.
ABOUT THE ROLE
The Accounts Payable Specialist will be responsible for processing vendor invoices, preparing payments, maintaining financial records, and resolving vendor inquiries. This role requires strong attention to detail, accuracy, and the ability to work with internal staff and external vendors to ensure timely and compliant payments.
RESPONSIBILITIES
Review invoices for proper authorization and compliance with company policies
Enter invoices and post batches into the accounting system
Review and approve invoice batches for multiple sites
Prepare and process payment run batches according to due dates
Monitor outstanding invoices and follow up on pending approvals
Review vendor statements for accuracy and resolve missing or past-due invoices and unprocessed credit memos
Process credit memos and overpayments owed to the organization
Support ongoing maintenance of the AP function, including scanning invoices and retrieving documentation for account analysis
Respond to payment inquiries and manage early payment discounts and late fee avoidance
Ensure timely issuance and distribution of checks
QUALIFICATIONS
Minimum of 5 years of experience in an Accounts Payable role
Proficiency with computerized accounting systems, including AI or web-based AP platforms
Strong analytical skills with exceptional attention to detail and accuracy
Effective interpersonal and communication skills for working with internal staff and external vendors
Proven discretion and sound judgment with the ability to maintain confidentiality
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