Clerical Accounting

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Accounts Payable Specialist

Brookshire, TX

Employment Type: Direct Category: Clerical Accounting Job Number: 18435 Work Model: #LI-Onsite Internal Reference: #LI-MG1

Job Description

Our west area transportation and logistics client is seeking an Accounts Payable Specialist for their growing organization. The qualified individual will need to have 3-5 years of full cycle accounts payable experience. The position is responsible for compiling and maintaining accounts payable records by performing a variety of responsibilities as listed below.

  • Process, code, and audit Accounts Payable invoices
  • Key in A/P invoices into Viewpoint
  • Review & key in invoices already coded
  • Review, code, and process expense reimbursements on a weekly basis
  • Sub-Invoices- Monthly, should be received between the 20th of the month, and the end of the month; need to be processed as they are received pending division managers's approval.
  • Prepare and process accounts payable checks and wire transfers.
  • Manages the AP email box (sends incoming invoices for approval & tracks to ensure they get approved – then prints invoice & posts in computer)
  • Responsible for requesting master vendor setup/changes and providing appropriate supporting documentation.
  • Be able to research AP system inquiries from outside vendors.
  • Print, file and maintain all accounts payable documents and reports.
  • Assist in monthly closings as needed.
  • Perform journal entries and posting month end accruals
  • Perform other special accounting project assignments.
  • Comply with all Company policies and procedures.

  • Three to seven years Accounts Payable processing experience
  • Prior experience with QuickBooks
  • Moderate to advanced user in Microsoft Excel
  • Requires effective oral and written communication skills, excellent interpersonal skills, self-motivated, and detailed in the execution of work
  • Excellent customer service skills
  • Ability to handle highly confidential information
  • Ability to multi-task

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