AR Supervisor

Houston, TX

Employment Type: Direct Category: Clerical Accounting Job Number: 18498 Work Model: #LI-Onsite Internal Reference: #LI-MG1

Job Description

Our West area construction client is seeking an AR Supervisor for their high-volume clientele. The AR Supervisor will provide leadership and daily oversight to external clients and internal customers to continuously improve the accounts receivable experience. The incumbent will oversee the recording and collection of invoices as well as ensures accurate and timely processing and payment.  The AR Coordinator, AP Coordinator and AR Specialist will report to the AR Supervisor.

  • Ensures billings and receivables are correctly processed on a weekly basis.
  • Addresses and corrects any discrepancies in accounts or billings.
  • Assists with analysis of data and reports.
  • Reviews customer statements for accuracy and delivers to customers for review on a rotating weekly basis.
  • Actively monitors and leads in collection efforts on customer accounts over 60 days past due.
  • Maintains the accounts receivable guideline spreadsheet for customer invoicing and statement guidelines.
  • Responds to customer requests and questions.
  • Assists in preparation of weekly Accounts Receivable Summary report distributed to the Executive Team.
  • Updates AR tracking log weekly and email client personnel of critical accounts and balances.
  • Reviews and validates customer credit statements on a quarterly basis and distributes statements to customers for resolution.
  • Reviews and reconciles Daily Deposit Detail to AR daily postings.
  • Coordinates with the Customer Care team in ensuring invoices are accurate and purchase order  requirements are being met.              
  • Identifies issues related to customer payments/ processes, proposes solutions, and leads implementation of new process.
  • Collaborates with customers and members of other departments at client company to improve AR processes.
  • Monitors invoices for accuracy and looks for trends in invoicing changes; continuously improves client invoicing process.
  • Monitors lobby activity and assists visitors as needed.
  • Monitors employee performance to identify skills gaps and offer specific training to help team members maintain and/or improve skills, particularly as related to cash receipts posting.
  • Supports the onboarding for new customers.
  • Supports month end close process by posting invoices and cash receipts.

  • As associate degree in business or equivalent two-year college experience is required
  • Bachelor’s Degree, preferred
  • Knowledge of policies & procedures in accounts receivable, accounts payable & billing management
  • Strong communication skills
  • Strong people & leadership sills
  • Able to collaborate & build relationships
  • Customer service-oriented
  • Detail, process oriented; highly organized
  • Teaching, mentoring & coaching skills
  • Takes initiative & able to make decisions
  • Critical thinker
  • Working knowledge of computers and Windows applications (i.e., Word, Excel, Access, and Outlook); able to learn new software

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