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Payroll Accountant

Houston, TX

Employment Type: Direct Category: Administrative Job Number: 18265 Work Model: #LI-Onsite Internal Reference: #LI-CS1

Job Description

A construction company located in the Energy Corridor is seeking an accounting assistant to add to their growing team.

Job Summary:

Responsible for assisting the Assistant Controller with monthly closing process. Process all invoices to customers, monitor incoming payments, and secure revenue by verifying receipts. Preparing general journal and job cost adjustment entries, and monthly account reconciliations. Assist the Human Resource - Payroll manager with daily HR processes including accurately preparing and processing weekly payroll. Positive attitude and willingness to undertake a variety of tasks in other departments as needed. Essential Functions and

Responsibilities:

Accounting
  • Process client accounts and incoming payments in compliance with financial policies and procedures.
  • Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
  • Prepare bills, invoices, and bank deposits.
  • Work with Project Managers to generate progress billings with appropriate supporting documentation.
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
  • Addresses and corrects any discrepancies in accounts or billings.
  • Facilitate collections due by sending bill reminders and contacting clients.
  • Issues statements and invoices and maintain records.
  • Reviews all invoices and subcontractor pay applications for appropriate documentation and approval prior to payment (Lien Releases, Insurance, and Signed Contracts).
  • Performs various journal entries and provides general ledger support.
  • Preform monthly account reconciliations
  • Assist Assistant Controller with monthly close, analysis of data, reports, and any other duties assigned.
HR / Payroll
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
  • Provide support to the HR department.
  • Collect and verify timekeeping information for all non-exempt employees.
  • Calculate pay according to hours worked incorporating prevailing wage, weighted average, and overtime.
  • Ensure proper processing of payroll deductions for taxes, benefits, child support, and other deductions.
  • Reconciles payroll to the general ledger.
  • Initiate payments timely by preparing direct deposits through a bank payment system and preparing and administering checks as needed.
  • Issues, or reissues, direct deposits timely due to payroll errors.
  • Proofs payroll reports for clerical accuracy.
  • Maintains current knowledge of applicable state and federal wage and hour laws.
  • Prepare and submit reports with payroll information to HR/Payroll Manager timely for approval.
  • May assist in relieving the front desk with answering phones and other clerical duties as assigned.

Knowledge, Skills, and Abilities:
  • Excellent organizational skills and attention to detail.
  • Hands-on experience with spreadsheets and ERP software (Vista).
  • Solid understanding of GAAP and ASC 606 Revenue Recognition.
  • Proven ability to calculate, post and manage accounting figures and financial records.
  • Data entry skills along with a knack for numbers.
  • Proficiency in MS Office (Excel, Access, Word and PowerPoint)
  • Bi-Lingual - Spanish

Education and Experience:
  • BS/BA in accounting/business administration required.
  • Payroll processing experience a plus.
  • Work experience in the construction industry a plus.
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